Annual Notices

NONDISCRIMINATION AND ACCESS TO EQUAL EDUCATIONAL OPPORTUNITY ( Policy 2260)

The Board does not discriminate on the basis of race, color, religion, national origin, ancestry, creed, pregnancy, marital status, parental status, sexual orientation, sex, (including gender status, change of sex or gender identity), or physical, mental, emotional, or learning disability (Protected Classes) in any of its student program and activities (as defined in Wis. Stat. § 118.13). 

Form 2260- Discrimination Complaint Form

NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY (Policies 1422, 3122, 4122)

The Board does not discriminate in the employment of administrative/professional/support staff on the basis of race, color, national origin, age, sex (including gender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other legally protected category in its programs and activities, including employment opportunities.

The Board of the School District of Jefferson does not discriminate on the basis of sex in its education program or activity and is required by Title IX and its implementing regulations not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. 

Any inquiries about the application of Title IX and its implementing regulations to the District may be referred to the Title IX Coordinator(s), the Assistant Secretary for the U.S. Department of Education’s Office for Civil Rights, or both.

The Board has adopted a grievance process that provides for the prompt and equitable resolution of student and employee complaints alleging any action that is prohibited by Title IX and/or its implementing regulations. The grievance process is included in Policy 2266 – Nondiscrimination on the Basis of Sex in Education Programs or Activities.

The Board’s nondiscrimination policy and grievance procedures can be located on within Board Policies on our policy website: go.neola.com/jps-wi

The grievance process specifically addresses how to  report or file a complaint of sex discrimination, how to report or file a formal complaint of Sexual Harassment, and how the District will respond. 

The District’s Title IX Coordinators, Ryan Bandt and Jennifer Niesen, can be reached at tixcoordinator@sdoj.org or 920-675-1030. Individual contact information is below.

206 South Taft Avenue,  Jefferson, WI 53549

Policy References:

Employment:
po1422 (Admin), 3122 (Professional), 4122 (Support)- NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
po1422.02 (Admin), 3122.02 (Professional), 4122.02 (Support)-   NONDISCRIMINATION BASED ON GENETIC INFORMATION OF THE EMPLOYEE
po1662 (Admin), 3362 (Professional), 4362 (Support)- - EMPLOYEE ANTI-HARASSMENT
po8913- SECTION 504/ADA PROHIBITION AGAINST DISABILITY DISCRIMINATION IN EMPLOYMENT

Education:
po2260- NONDISCRIMINATION AND ACCESS TO EQUAL EDUCATIONAL OPPORTUNITY
po2260.01- SECTION 504/ADA PROHIBITION AGAINST DISCRIMINATION BASED ON DISABILITY
po2266- NONDISCRIMINATION ON THE BASIS OF SEX IN EDUCATION PROGRAMS OR ACTIVITIES 
po2421- CAREER AND TECHNICAL EDUCATION PROGRAM
po5517- STUDENT ANTI-HARASSMENT

Legal Citations:

• Title IX
• Section 504
• 34 C.F.R. Part 100
• 34 C.F.R. Part 104.8
• 34 C.F.R. Part 106
• 34 C.F.R. Part 106.9
• Title II
• 28 C.F.R. 35.106
• PI 9.05
• 42 U.S.C. 2000ff
• 29 C.F.R. Part 1635
   

Attendance Policies

Good student attendance and punctuality is an expectation and reflects a high degree of self-discipline and responsibility. Cooperation is encouraged on the part of the students and their parents. Attendance is one of the key factors in maintaining and improving achievement levels in all subjects and maintaining quality student/teacher contact. Every absence tends to decrease the efficiency of this total school process. The State of Wisconsin Compulsory School
Attendance Law requires students to be in attendance until age 18 unless they have graduated.
The School District of Jefferson encourages all concerned groups in the district to share the responsibility of promoting good attendance. Each student and his/her parent/guardian and school personnel share the responsibility for student attendance to:

• Ensure that an effective educational program can be carried out.
• Encourage good attendance.
• Keep the lines of communication between parents and school open.
• Involve all of those who have responsibility for student attendance – students, parents, and staff.
• Inform students and parents that classroom activities cannot be duplicated and students may not receive/ cannot expect equal instruction for make-up work.

Reference:

Board Policy & Guideline 5200- Attendance

Board Policy 5512- Entrance Age

Respect for law and for those persons in authority shall be expected of all students. This includes conformity to school rules as well as general provisions of law regarding minors. Respect for the rights of others, consideration of their privileges, and cooperative citizenship shall also be expected of all members of the school community.

Respect for real and personal property; pride in one's work; achievement within the range of one's ability; and exemplary personal standards of courtesy, decency, and honesty should be maintained in the schools of this District.

The District Administrator shall establish procedures to carry out Board policy and philosophy, and shall hold all school personnel, students, and parents responsible for the conduct of students in schools, on school vehicles, and at school-related events.

Student conduct on or adjacent to school premises, on school vehicles, and at school-related events and activities shall be governed by the rules and provisions of the Student Code of Classroom Conduct. In addition, student conduct on internet-based social media outlets, when such conduct forms a sufficient connection to school or staff, is governed by the Code of Conduct. This Code of Classroom Conduct shall include the following items:

1. specification of what constitutes dangerous, disruptive, or unruly behavior that interferes with the ability of the teacher to teach effectively, which therefore permits the teacher to remove the student from class;
2. other student conduct that may be used by a teacher as a basis to remove a student from class; and
3. procedures for notifying the parent of a student's removal and procedures for placement of a student that has been removed from class.

The Code of Conduct, developed by a committee created by the Board for that reason consisting of parents, students, Board members, school administrators, teachers, student services professionals, and other appointed residents, and, once created, shall be reviewed by the Board periodically.

Removal of a student from a class that is consistent with the Code of Conduct does not constitute a report under Policy 8462.01 - Threats of Violence. If the staff member believes in good faith that the threat represents a serious and imminent threat to the health or safety of students, staff, or others, and the threat is a threat of violence made in or targeted at a school, staff must still report such threats as described in Policy 8462.01 - Threats of Violence.

Reference:

Board Policy 5500- Student Code of Classroom Conduct

Provide information about possession and use of alcohol/drugs and disciplinary consequences.(see Form 5530 F2)

Wis. Stat. 118.24(2)(f)
DFSCA of 1989

Student Drug Prevention
po5500
po5530
ag5530

Board Policy 5512-     Use of Tobacco and Nicotine by Students

Board Policy 5530– Student Use or Possession of Intoxicants, Drugs, or Paraphenalia
Board Policy 5512.01 – Use of Alcohol, Controlled Substances, and other Drugs by Students

Board Policy- 5771  Search and Seizure

Board Policy 9130 – Public Requests, Suggestions, or Complaints

Any individual(s), having a legitimate interest in the staff, programs, and operations of this District shall have the right to present a request, suggestion, or complaint to the District and the Board. At the same time, the Board reserves the right to protect District staff and students from harassment, disclosure of confidential information, and other violations of the staff's or students' rights. It is the intent of this policy to provide a process for considering and addressing public requests, suggestions, or complaints in an efficient, reasonable, and equitable manner. Requests, suggestions, or complaints made by District staff members are covered by Policy 1422/Policy 3122/Policy 4122 - Nondiscrimination and Equal Employment Opportunity. This policy is not to be used to appeal or to otherwise seek review of a personnel decision that was or could have been reviewed through the grievance policy, Policy 3340/Policy 4340 - Grievance Procedure.

It is the desire of the Board to address any such matters through direct, informal discussions. It is only when attempts at informal resolution fail that more formal procedures shall be used.

If the matter has not been satisfactorily addressed at the Second level, and the matter does not involve the District Administrator, the individual(s) may submit a written request for a conference to the District Administrator.  The request must be submitted promptly after discussion with the staff member’s supervisor. 

District Public Complaint Form

Board Policy 2260 – Equal Educational Opportunities

The Board is committed to providing an equal educational opportunity for all students in the District.

The Board does not discriminate on the basis of race, color, religion, national origin, ancestry, creed, pregnancy, marital status, parental status, sexual orientation, sex, (including gender status, change of sex or gender identity), or physical, mental, emotional, or learning disability (Protected Classes) in any of its student program and activities. This policy is intended to support and promote nondiscriminatory practices in all District and school activities, particularly in the following areas:

• use of objective bases for admission to any school, class, program, or activity;
• prohibition of harassment towards students and procedures for the investigation of claims (see Policy 5517);
• use of disciplinary authority, including suspension and expulsion authority;
• administration of gifts, bequests, scholarships and other aids, benefits, or services to students from private agencies, organizations, or persons;
• selection of instructional and library media materials in a nondiscriminatory manner and that reflect the cultural diversity and pluralistic nature of American society;
• design and implementation of student evaluation practices, materials, and tools, but not at the exclusion of implementing techniques to meet students' individual needs;
• design and configuration of facilities;
• opportunity for participation in extra-curricular and co-curricular activities provided that separate programs for male and female students may be available provided comparable activities are made available to all in terms of type, scope, and District support; and
• the school lunch program and other school-sponsored food service programs.

The Board is also committed to equal employment opportunity in its employment policies and practices as they relate to students. The Board’s policies pertaining to employment practices can be found in Policy 1422, Policy 3122, and Policy 4122 - Nondiscrimination and Equal Employment Opportunity.

Discrimination Complaint Form

Board Policy 5111.01- Homeless Students

SDOJ Homeless Resources

Board Policy 5517– Student Harassment Policy

It is the policy of the Board to maintain an educational environment that is free from all forms of harassment. This commitment applies to all District operations, programs, and activities. All students, administrators, teachers, staff, and all other school personnel share responsibility for avoiding, discouraging, and reporting any form of harassment. This policy applies to conduct occurring in any manner or setting over which the Board can exercise control, including on school property, or at another location if such conduct occurs during an activity sponsored by the Board.

Per 2019 Wisconsin Act 86, Wisconsin's Informational Guidebook on Dyslexia and Related Conditions, discusses screening, instruction, and intervention, and resources that can support improved learning for school-aged individuals with characteristics of dyslexia. The audience for the information is broad and includes but is not limited to parents and families, educators, interventionists or reading teachers, and educational leaders.

Per Act 86, each school district will include a link to the informational guidebook on dyslexia and related conditions. 

Wisconsin Informational Guidebook for Dyslexia and Related Conditions | WI DPI

Wisconsin Informational Guidebook on Dyslexia (PDF)  

Board Policy JHG – Child Abuse/Neglect Reporting 28
Board Policy ECBA – Pest Management for Healthy Schools 29
Board Policy JHCCA – Nuisance Disease Control 30
Board Policy JHCA-E(4) – Administering Medication to Students 37
Board Policy JFCK – Student Use of Two-Way Communication Devices 38
Board Policy JHK - Wellness

Annual Asbestos Notification

Under AHERA (Asbestos Hazard Emergency Response Act), all primary and secondary schools must develop and implement a plan for managing all building materials containing asbestos. Included in the AHERA Act is the requirement to notify all workers and building occupants (or their guardians) of asbestos-related activities annually. Beginning in 1988, all buildings owned, leased, or “under the control of” the School District were inspected by EPA-accredited inspectors, with building material samples analyzed by an independent laboratory. Based on the inspection, the School District prepared, and the state approved a comprehensive management plan for managing the asbestos.
Where the asbestos-containing materials are found, the District has in place an Operations and Maintenance program.
The District has accomplished the following compliance mandates regarding the administration of asbestos in school buildings:

• Environmental Management Consulting, Inc. (EMC) was contracted to be the school’s consultant for asbestos for the school year.
• The District is continuing with the Operations and Maintenance Program as designed for the School District. This ensures that all asbestos materials are kept in good condition in good condition.
• Periodic “surveillance” in each area containing asbestos has been completed every six months by our consultant. Also, the buildings are re-inspected by an accredited inspector every three years.
• In the past year the District conducted the following asbestos removal activities:
• Sullivan Elementary School:
• Removal of asbestos containing flooring and adhesives from all classrooms and corridors throughout the building.
• East Elementary School:
• Removal of asbestos containing pipe fitting insulation from:
• Lower Level Kitchen and Hall
• Lower Level Bathroom
• 2nd Floor Pipe Chase
• Removal of asbestos containing floor tile and adhesives from Lower Level Rooms L7 and L9.
• Removal of asbestos containing adhesive from Mechanical Room L14.
• West Elementary School:
• Removal of asbestos containing floor tile and adhesives from the following areas:
• Room 18, 18A, 18B & 18C
• Room 16
• Rooms 21, 22, 22A, 25, 26 and the Corridor between these rooms.
• Office Storage Room 33A
• Office Health Room 33C & 47

All work was done to State and Federal regulations All outside contractors shall contact the lead maintenance person before commencing work. Our goal at the District is to be in full compliance with asbestos regulations. A copy of the Asbestos Management Plan is available for review by contacting the District Office. Questions related to this plan or any other asbestos concerns should be directed to the District’s Designated Person:
Tim Graffin, Director of Buildings and Grounds
920-675-1090
 

Board Policy 8330– Student Records 

Board Policy KBG – Access to Public Records 
Board Policy IGAHB-E – Human Growth and Development Instruction Notice to Parents23
Board Policy DIBAE – School Meal Account Charges and Collections

In compliance with Section 8025 of the Every Student Succeeds Act (ESSA), public school districts shall provide, upon a request made by a military recruiter or an institution of higher education, access to the name, email addresses, and telephone listing of each secondary school student.

DIRECTORY AND MILITARY INFORMATION OPT OUT
School districts must inform parents of their right to opt out and provide an opt-out process by which a parent may provide a written request that the information not be released without written permission from the parent/legal guardian.

Parents/Guardians of students under age 18 OR students 18 years of age or older, who wish to request student’s name, address, telephone listing and/or other directory information withheld from release as directory information and recruitment purposes, should complete the Recruitment Information Opt-Out form.  Forms should be returned to the Registrar at the student’s school of enrollment.  Request for Opt-Out is valid on the date received by school officials.  Data submissions collected prior to the date of Opt-Out submission may include student directory information.  Parents/Guardians or students 18 years of age or older should submit Opt-Out each year of enrollment in secondary school.

Recruitment Information Opt Out Form 

• For more information, reference the ESSA Student Recruiting Information webpage.
  ESSA § 8025 (a)(1) and SEC. 8025 (a)(2)(A).

Notices Regarding elections that affect the School District can be found on our website in the following locations: 

School Board Elections

Referendum Elections

• East Elementary School - Jake Wichman, Principal - 920-675-1400
• West Elementary School - Mike Howard, Principal - 920-675-1200
• Sullivan Elementary School - Nicole Krause, Principal - 920-675-1500
• Jefferson Middle School - Michael Matteson, Principal & Aaron Erickson, Associate Principal - 920-675-1300
• Jefferson High School - Nicholas Skretta, Principal & Richard Lehman, Associate Principal - 920-675-1100

Visit the district’s website at www.sdoj.org for the latest information on school closings and/or special events.